International Fiduciary(hereafter “IF”, “we”, “us”, or “our”), acting as data controller, uses your personal data in order to provide you with a better experience and ensure that the marketing material we send to you reflects your personal preferences.
IF respects and values privacy so when it comes to you, we are committed to protecting and processing your personal data only in accordance with relevant data protection legislation and good data processing practices.
In this Privacy Notice we explain how we collect, use, share, protect and keep information about you as well as the rights to which you are entitled in this respect.
Please take a moment to familiarise yourself with our privacy practices.
WHAT INFORMATION DOES IF COLLECT?
For the purposes mentioned in this Privacy Notice, we collect the following groups of data concerning you:
Further to the categories of data mentioned above, IF guarantees that we neither request, collect nor process special categories of personal data (i.e., personal information specifying criminal offences/convictions, medical or health conditions, biometric or genetic data, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership or information specifying the sex life of the individual).
HOW DOES LFF COLLECT DATA?
This Privacy Notice applies to personal data, which is information that IF collects from you and other third parties that specifically identifies you as individual. IF may collect data in various manners:
WHY IS DATA COLLECTED BY IF?
LFF collects information about you so as to contact you concerning events, newsletters and other marketing material that we think may be of interest for you. We may also use personal data to develop our website and services and to measure the effectiveness of our marketing.
We use or may use your personal data for the following purposes (or as otherwise described at the point of collection) in line with the lawful basis under the General Data Protection Regulation (the “GDPR”):
Please note that your personal data will be processed for marketing purposes for as long as you want to receive marketing from us. You may object or opt-out of receiving marketing messages at any time. Furthermore, where required by applicable law, your prior consent will be obtained before sending you direct marketing.
SHARING YOUR PERSONAL DATA
Your information will be shared internally for the purpose of managing our service to you. This includes all staff members of IF.
IF shares your personal data externally as necessary to render any service you have requested or authorised. For instance:
Those recipients may be located both in and outside the European Union. Your personal data will not be transferred to any country outside the European Union which does not ensure an adequate level of protection unless you gave us prior authorisation to do so or specific measures (adequate security measures such as model clauses) have been taken by us in order to ensure that the requirements of the applicable data protection law have been fulfilled.
IF seeks to ensure that you are able to exercise your rights at any time. IF will address any request within the limits of its technical and organisational means.
Please be aware that these rights are not always absolute and there may be some situations in which IF may not be able to comply with your request.
RETENTION PERIOD OF YOUR DATA
IF will only retain your personal data:
HOW WE PROTECT YOUR DATA
IF takes the security of your data seriously. IF acknowledges your trust and is committed to protecting the data you provide to us. We maintain appropriate organisational, physical and technical security measures (including with respect to personnel, facilities, hardware and software, storage and networks, access controls, monitoring and logging, vulnerability and breach detection, incident response, encryption of personal data) to protect against unauthorised or accidental access, loss, alteration, disclosure or destruction of personal data.
NOTIFICATION OF PERSONAL DATA BREACH
IF is committed to notifying you of any personal data breach by IF, its processors, or any other third-parties acting on IF’s behalf without undue delay, only where the personal data breach is likely to result in a high risk of breeching your rights and freedoms.
CHANGES TO THIS POLICY
We reserve the right to amend this Privacy Notice from time to time to reflect changes in the law, our data collection and used practices, and to ensure it is accurate, complete and up-to-date. You are advised to check this Privacy Notice from time to time.
If you have any questions or concerns about our use of your information or regarding our Privacy Notice, you may contact us by sending an email:
HUMAN RESOURCES AND JOB APPLICATION
Personal data that we collect when you apply online for employment: you may submit personal data through the use of our website to be considered for employment at IF. Such information includes, amongst others, your name, your address, your phone number, your email address, experience, education, diplomas, job skills and other information contained on your curriculum vitae (CV) and/or your cover letter. IF uses such data solely for consideration of your candidacy for employment, to communicate with you and to generate related correspondence, including offer letters and employment agreements. Such data may also be used, subject to applicable local laws, to conduct necessary background checks for compliance and other employment related purposes (including the assessment of your profile in view of the conclusion of a potential employment contract, to the extent permitted by applicable laws and regulations). Finally, IF only retains such data for as long as is necessary to address your employment application and any questions that may arise regarding your application’s processing.